Human Resources Assistant

Job Description

Reporting to the HR Operations Manager, the Human Resources Assistant will support the day-to-day operations of the human resources operations team. The HR Assistant will carry out responsibilities in some or all of the following functional areas: onboarding, new hire records, licensure, data entry, employment badges, immigration, invoices, office supplies, department mail, operational team meetings and general departmental assistance as required.

• Complies with all MAPMG hiring and employment practices in accordance with federal, state and local labor laws
• Maintain electronic and paper filing systems and the ongoing management of all files
• Complies with record-keeping requirements mandated by federal, state, and local regulations
• Performs administrative tasks such as data entry, and the writing and distribution of correspondence and other documents
• Manages departmental invoice processing, tracking and follow up
• Assists with ordering and maintaining office supplies for department
• Maintains departmental distribution lists
• Act as backup for other Human Resources positions.

Carries out responsibilities within in but not limited to the following business tasks:
• Creation of initial personnel file for all newly hired physicians, staff and temporary employees in compliance with all internal and federal, state and local regulations
• Maintenance of Public Access
• Timely management of data entry and document uploads into the electronic records system
• Maintain and up-to-date new hire data base
• Maintain licensure information in HRIS system
• Reporting related to email, Net Dimensions, new hires and overall weekly reporting for HR operations
• Preparation of physician credentialing file
• Assist with Physician, Staff, and Quarterly Orientations
• Assist with recruiting, staffing and onboarding logistics for physicians, staff and HR activities
• May temporarily perform the duties of a co-worker who is on leave
• Creation and/or maintenance of standard operating documentation for area of responsibility
• Additional duties as required.

• Bachelor’s degree in related field required
• One to three years of related work experience required, with one year in a health care or legal environment or similar office environment preferred
• Knowledge of MS Office to include Excel, Word, PowerPoint and Access required
• Experience with report writing a plus
• Knowledge of Image Silo, UltiPro or similar HRIS/ATS is preferred
• Experience in solving problems both alone and as part of a team
• Excellent verbal and written communication skills
• Detail oriented, flexible and creative
• Experience in coordinating multiple projects simultaneously
• Good sense of discretion and judgment
• Willingness to participate in continuous improvement initiatives
• Acts with integrity, tact, poise, and has the ability to maintain confidentiality.

Job Location

Rockville, MD USA

Position Type